Accounts Payable Services (Vendor Bills & Payments)
Stay on Top of Your Bills Without the Stress
Managing bills, tracking due dates, avoiding late fees—it’s a lot. That’s why businesses across Columbus and nearby areas like Grandview Heights and Upper Arlington rely on us for accounts payable outsourcing. We handle vendor payments, so you can focus on running your business without worrying if a bill slipped through the cracks.
From recording invoices to processing payments, our AP team ensures your bills are paid on time and accurately reflected in your books.
Never Miss a Bill or Payment Again
No more piles of unpaid invoices or awkward calls from vendors. We organize your AP process to make sure every bill is tracked, approved if needed, and paid on time. Whether you're a busy contractor juggling subcontractor invoices or a retail business managing dozens of suppliers, we bring clarity and control to your vendor relationships.
How We Handle Your Payables
Our accounts payable process is built for simplicity, accuracy, and transparency.
Here’s how it works:
- Receive and record vendor bills in your accounting system
- Route invoices for approval if required
- Schedule electronic payments or paper checks
- Maintain an accurate AP aging report so you always know what’s due
- Apply internal controls to catch duplicates or errors before they cause problems
We use systems like QuickBooks Online and Bill.com and tailor the workflow to your needs, making it easy for you to review and approve without micromanaging.
Accurate Coding and a Reliable Audit Trail
Every payment we process is categorized correctly in your general ledger. That means your financial reports reflect true business performance—not guesswork. We attach documents, store receipts, and keep everything organized in one place, which comes in handy during tax season or an audit.
Seamless Integration with Your Bookkeeping
Because we also manage your bookkeeping, there’s no need for extra data entry. Vendor bills flow directly into your financial reports—accurately and automatically. You get real-time visibility into what’s been paid and what’s upcoming without toggling between systems or chasing down receipts.
Why Outsource Accounts Payable?
Outsourcing your AP can save time, improve accuracy, and strengthen your vendor relationships. Here are some of the key benefits:
- Eliminate late fees and missed payments
- Improve vendor trust and reliability
- Free up time otherwise spent writing checks or logging into banking platforms
- Take advantage of early payment discounts
- Reduce fraud risk with multi-step approval processes
This service is especially valuable for high-volume businesses like property managers, construction contractors, and restaurants with frequent vendor turnover and constant payables.
Do I have to use a specific platform like Bill.com?
No. We work with several platforms, including QuickBooks Online, Bill.com, and others. We’ll recommend what works best for your workflow, or work within what you’re already using.
Will I still approve payments?
You can be as hands-on or hands-off as you like. Most clients prefer to approve bills before payment, and we’ll set up a simple workflow to make that easy.
How often are payments processed?
Typically weekly or bi-weekly, depending on your vendor terms and cash flow. We’ll tailor the schedule to fit your business.
Is this service available to businesses outside Columbus?
Yes. While we specialize in Columbus-area businesses, we serve clients remotely across Ohio and beyond with the same accuracy and communication.
What if I’m behind on bills or don’t have an organized system?
No problem. We’ll start by assessing your current AP setup and help you get back on track. Cleanup is part of the process.
Let’s Make Late Payments a Thing of the Past
If you're tired of chasing bills or worried something will fall through the cracks, we’re ready to help. Schedule a consultation to see how our accounts payable services can bring order, accuracy, and peace of mind to your business.